Ordering the products is one part of getting your booth ready for the show. Next, make sure the order, artwork and event arrangements agree. Open Next steps in your saved booth for the checklist, downloads and review requests. Keep your order number and saved booth name together.
1. Check the order against the design
Review your Shopify order confirmation: product sizes, print options, quantities, hired items and selected services. Reopen the saved booth using the same Easy Booth account. Orders placed through that saved booth’s cart link can be checked under its Shopify orders option.
If you checked out without saving, or used a different account, do not assume the order will be attached to a booth. Use Next steps → Send handover details and include the order number so we can reconcile it with your booth. This does not automatically attach a guest order to an account. Editing a booth after payment does not change the purchased order.
2. Prepare the graphics
Use Downloads & templates for the available product templates. Upload graphics to the corresponding printed items under Artwork & proofs. If you need graphic design, provide your logo files, wording, images, brand guidelines and any important colour references, then agree the design scope and cost.
When every printed item has a file, choose Request artwork check under Next steps. Save and submit to receive a request reference. Find the request and team updates under My requests. Saving or uploading a file in the alpha is not an automatic instruction to print.
3. Confirm the final proof
Check the exact artwork version, spelling, dimensions, print faces, contact details and QR codes. Approve the final proof in writing through the agreed production process. A 3D concept or an initial file check is not final print approval.
4. Confirm the event and delivery plan
Provide the event name, venue, booth number, show dates, required arrival date and an on-site contact. For installation or dismantling, include access windows, loading details and the organiser’s requirements. Confirm who is arranging power, rigging and any specialist approvals.
Use Send handover details to submit the saved event plan with your order reference and contact details. Confirm hire dates and return or collection arrangements for hired items. Normal shipping, timed venue delivery and installation are different services; use the arrangements listed in your accepted quote.
5. Agree the production schedule
Production timing starts once the required artwork, final approval, order details and payment are ready. Ask us to confirm that the schedule suits your event before relying on an arrival date. Our artwork and production policy explains the current process.
Before show day, check the delivered items and keep assembly information, the latest Job Brief and contact details together. If anything changes, tell us promptly so we can confirm the impact.